--- title: "Inventory" description: "Track and manage stock levels" --- > Documentation Index > Fetch the complete documentation index at: https://docs.firearmcart.com/llms.txt > Use this file to discover all available pages before exploring further. # Inventory Manage stock levels for your products and variants. --- ## How Inventory Works | Product Type | Tracking Level | |--------------|----------------| | Simple products | Product level | | Products with variants | Per variant | | Pack variants | Drawn from the parent product's stock | --- ## Enabling Inventory Tracking 1. Edit the product 2. Find the **Inventory** card 3. Toggle **Track inventory** on 4. Enter the current **Stock on hand** 5. Save --- ## Inventory Settings | Setting | Description | |---------|-------------| | **Track inventory** | Enable stock tracking | | **Stock on hand** | Current units in stock | | **Continue selling when out of stock** | Allow orders even when stock is zero | --- ## Variant Inventory For products with variants, each variant has its own inventory: 1. Edit the product 2. Open a variant from the Variants table 3. Set **Stock on hand** for that variant 4. Click **Save Variant** A variant flagged **Pack — shares product stock** is the exception: it holds no stock of its own, inherits the product's tracking and backorder settings, and its availability is the number of whole packs the product's on-hand quantity can cover. --- ## Out of Stock Behavior When **Continue selling when out of stock** is: - **Off** - Product cannot be purchased when stock reaches zero - **On** - Customers can still order (backorder) A product with **Track inventory** switched off is always treated as available, whatever its stock number says. --- ## Dropship Inventory For products fulfilled by distributors, inventory syncs automatically: | Distributor | Catalog sync | |-------------|--------------| | Lipseys | Hourly | | RSR Group | Hourly | | Chattanooga Shooting Supplies | Hourly | | 2nd Amendment Wholesale | Hourly | | EPROLO | Hourly | | MGE Wholesale | Hourly (nightly full catalog + price/quantity refresh) | | Printify | Hourly | The scheduled sync runs hourly; each store's catalog is refreshed on its own sync window, so stock levels update periodically from the distributor's feed. --- ## Product Deduplication by UPC/Barcode When importing products from multiple dropshippers, products are automatically grouped by their UPC/barcode to prevent duplicates. ### How It Works 1. When you import a product, the system checks whether a product with the same UPC/barcode already exists in your catalog 2. **If exactly one match is found:** The dropshipper is added as an **alternate supplier** to that product 3. **If there is no match — or more than one:** A new product listing is created, rather than guessing which duplicate to attach the supplier to. You can consolidate those manually (a **Merge Duplicates** card appears on a product that shares its UPC with others) Two kinds of product are never auto-merge targets: - Products with **Lock suppliers** switched on — use this for custom or internal items, such as engraved firearms, that should never be merged - Products that have options or variants, because their option matrix cannot be reconciled with a single supplier listing ### Benefits | Benefit | Description | |---------|-------------| | **No duplicates** | One product listing even when available from multiple suppliers | | **Price comparison** | Compare pricing across dropshippers | | **Supplier selection** | Choose which supplier fulfills each order | | **Aggregated stock** | Total stock shown is the sum across all suppliers | ### Multi-Supplier Products When a product has multiple suppliers: - View all suppliers on the product details page in the **Suppliers** card, each with its SKU, cost, and stock - Click the star on a row to set the **preferred** supplier, which is used for automatic fulfillment - Click a supplier row to load its details into the Pricing, Inventory, and Shipping cards below - Use the link-slash button on a row to unmerge that supplier from the product - Stock quantity shows the **total across all suppliers** - Expand product rows in the products list to see all suppliers Which supplier is picked automatically is set in **Settings > Fulfillment** under **Supplier Selection**: use the preferred supplier, the lowest-price supplier, or the highest-stock supplier. **Default Preferred Supplier** on the same page controls which source is flagged preferred when a product first gains a choice of suppliers. ### Stock Calculation Product stock is automatically calculated as the **sum of all supplier stock**. When any supplier's inventory updates, the product's total stock is recalculated. ### Manual Fulfillment When **Enable automatic fulfillment** is off in **Settings > Fulfillment**, you can manually select which supplier fulfills each item in an order. The order details page shows: - A comparison table of all available suppliers, including your own internal stock - Supplier, SKU, cost, and stock for each row - A per-row **Qty** field, so one item's quantity can be split across several suppliers, with an allocation counter that must match the quantity ordered --- ## Best Practices ### Accuracy - Update stock after receiving shipments - Adjust for damaged or lost items - Regular physical counts ### Firearm Compliance - Maintain accurate bound book records - Track serial numbers separately as required - Follow ATF requirements --- ## Related Documentation - [Creating Products](/products/creating-products) - Product setup - [Product Variants](/products/variants) - Variant inventory - [Integrations](/integrations) - Distributor inventory sync - [Printify](/integrations/printify) - Print-on-demand catalog sync Source: https://docs.firearmcart.com/products/inventory/index.mdx